For the trustees of small UK charities
Everything for your board meetings, in one place.
Agenda, papers, minutes and actions — no more hunting for the latest version, and no one has to be the person who remembers everything.
Trustee Meetings is the one place your board runs a meeting from start to finish — build the agenda, share the papers, approve the minutes, track the actions, and record declarations of interest.
It shows you the next thing to do and quietly handles the rest — with gentle reminders and Charity Commission guidance built in.
£180 a year for your whole charity — free until you’ve run your first meeting, no card needed · Works on your iPad or computer.
Been invited to a board? Sign in.
Hollybrook Community Trust
Your board
Needs you now
The June meeting is coming up — a few minutes to get ready.
Prepare for the meetingRecent activity
Your board’s home — it shows you the next thing to do.
Trustees are personally accountable for how their charity is run.
Trustee Meetings keeps the record that shows your board did things properly — plain-English help and the official Charity Commission guidance sit beside the work the whole way through.
See it in a minute
A quiet look at how it works.
Sixty seconds, start to finish — agenda, papers, preparation, minutes and actions, all in one calm place.
Free to get started · works on your iPad or computer · no password to remember.
How it guides you
One clear path, from setup to signed-off minutes.
You don’t have to be the technical one. If you can send an email, you can do this — Trustee Meetings shows you the next thing to do, and quietly handles the rest.
Create your board
Type your charity’s name. If your charity’s on the Charity Commission register, we’ll pull in your details and trustees — you’ll barely type a thing.
Add your trustees
They get a friendly email, click once, and they’re in. No accounts to create, no passwords to remember.
Build the agenda
Set out what the meeting will cover. Trustees can suggest items too, so nothing important is forgotten.
Add the papers
Every document attached to the item it belongs to — always the latest version.
Everyone’s nudged in good time
Each trustee gets a gentle reminder of what to read or do, and when — so people arrive prepared, never at the last minute.
Minutes agreed, actions logged
After the meeting, the minutes are circulated and approved online, and the action log is updated — so every decision and who’s doing what is captured, never lost.
That’s the whole journey — start to finish in one place, so your board can spend its time on the cause, not the admin.
Plan and organise
Plan the meeting in minutes.
Build the agenda one item at a time, and attach each paper to the item it belongs to. Everything for the meeting comes together in one place — ready to share with a single tap.
Your agenda
June board meeting
Add to the agenda
Type the item, press add — and attach its paper right there.
Before the meeting
Calm, thorough preparation.
Read the papers one at a time, in the order they’ll come up — nothing skimmed, nothing missed. When you reach the end, you walk in ready.
Time to prepare
Needs you now
It’s time to get ready for Tuesday’s meeting.
8 papers · about 35 minutes.
Prepare for the meetingWhen you’re done
You’re ready for the meeting
You’ve been through all 8 agenda items — nothing left to read.
In good time
A gentle reminder, never a nag.
We quietly let each trustee know what to read or do before the meeting — once, and only if something needs them. The important work gets done in good time, and nothing is left to the last minute.
From Trustee Meetings
Before Tuesday’s meeting
Hello Margaret — there are two papers to read before the meeting. That’s everything that needs you, and it takes about ten minutes.
We’ll only write again if something changes.
Your charity’s memory
Nothing leaves when a trustee does.
Boards turn over. People move on. But the record of what your charity decided — and why — shouldn’t leave with them. Every agenda, paper, set of minutes and decision is kept safely in one place, so a new trustee can see how the board got here, and no one is ever hunting through old emails again.
The longer your board uses it, the more of your charity’s records stay in one place — even as trustees come and go.
Our meetings
Decision · March 2026
Adopted the reserves policy (proposed by the Treasurer)
Safe and private
Your charity’s information, kept safe.
Each charity’s board is completely private to its own trustees. You sign in with a code sent to your email — there is no password to lose or forget. Everything is stored securely in the UK and European Union, and you decide who sits on the board.
How we protect your data →- Sign in with an emailed code — no passwords
- Each charity’s information is private to its trustees
- Stored securely in the UK and EU
- You decide who can see your board
Made to feel familiar
Nothing to learn, nothing to install.
Every screen tells you what to do next — no training, no manual. The same calm whether you’re on your iPad on the sofa or at your computer at the desk.
June board meeting
Tuesday 17 June · 7:00pm · Chaired by Margaret Holloway
From the founder
I’ve served as a trustee for two charities, and I think trustees are some of society’s unsung heroes. They freely give their time, expertise and judgement to causes they care about. Because that time is precious, I built Trustee Meetings to make governance effortless. No more hunting through emails and folders for the latest document—just a simple, trustworthy way to keep meetings focused on the mission, not the admin.
Trustee Meetings is a governance tool, not a law firm, and does not provide legal advice.
Our mission
Trustees give their time to causes that matter. We help them govern with confidence and peace of mind, so more of that time goes to the mission.
Give your board its evenings back.
Set your charity up in a few minutes — free until you’ve run your first board meeting, no card needed, then £180 a year for the whole charity, every trustee included.